Grant County Public Records Search
Grant County public records are managed by several elected offices in Ephrata, Washington, including the Superior Court Clerk, the County Auditor, the Sheriff's Records Unit, and other county departments. Whether you need court case files, recorded land documents, property information, or law enforcement reports, this page explains how to find and request Grant County public records. Most county records fall under the Washington Public Records Act, which sets a five-business-day response requirement.
Grant County Overview
Grant County Public Records Requests
Grant County handles public records requests through a centralized contact point. Reach the Public Records office at 509-754-2011, ext. 2938, or mail requests to P.O. Box 37, Ephrata, WA 98823. An email contact is also available through the county website at grantcountywa.gov/235/Public-Records. For Superior Court records specifically, contact the Clerk's office at the same main number, extension 2800.
Requests can be submitted by mail, phone, or email. Under RCW 42.56, the county must respond within five business days. The response may deliver records, provide an estimated timeline, ask for clarification, or issue a written denial with the applicable legal exemption. Some records may be exempt from disclosure under the law. Grant County also maintains an index of commonly requested records.
Paper copies cost up to $0.15 per page. Electronic copies generally cost less. For large requests, ask the department for a fee estimate before work begins. You may also inspect records in person at no charge before deciding what you want copied. If you need guidance on Washington's Public Records Act, the Attorney General's Open Government office at atg.wa.gov/open-government has detailed resources.
Grant County Superior Court Clerk
The Grant County Clerk of Superior Court is Kimberly A. Allen, who has served in this elected role since 2006. The clerk's office manages all Superior Court records, financial transactions, Juvenile Court and Civil Commitment matters, and provides staff support for three Superior Court judges and one Court Commissioner. Cases filed in Grant County Superior Court include felony criminal matters, civil disputes, family law cases, and probate.
| Office | Grant County Clerk of Superior Court |
|---|---|
| Address | Law and Justice Building 35 C Street NW, PO Box 37 Ephrata, WA 98823 |
| Phone | 509-754-2011, Extension 2801 |
| Website | grantcountywa.gov/302/Clerk |
The Grant County Clerk page at the Law and Justice Building in Ephrata offers tools for searching Superior Court case records and requesting certified copies.
The Grant County Superior Court also offers an Eviction Resolution Pilot Program and maintains a court standing order and guide for litigants. For case information, the Odyssey Portal at odysseyportal.courts.wa.gov provides free public access to case summaries, docket entries, and party information for cases filed in Grant County Superior Court.
Note: Grant County Superior Court records follow Washington Court Rules GR 31 and GR 31.1, not the Public Records Act, so contact the clerk directly for court record access.
Grant County District Court
The Grant County District Court is a countywide court at the same Law and Justice Building address in Ephrata. Phone is 509-754-2011. The court has jurisdiction over traffic cases, misdemeanors, gross misdemeanors, and preliminary hearings in felony cases. Civil jurisdiction runs concurrent with Superior Court up to $100,000. The District Court provides interpreter services and allows fine payments online. For District Court case records, contact the clerk at the main county number.
Grant County Sheriff Records Unit
The Grant County Sheriff's Office operates a Records Unit with six support staff who maintain and file all Sheriff's Office reports. The unit handles criminal offense reports, auto collision reports, traffic citations, arrest records, and missing persons files. A computerized system provides quick internal access. A Public Records Request page is available through the Grant County website at grantcountywa.gov/330/Records-Unit.
Grant County Sheriff's records provide information about incidents and arrests that occurred within Grant County only. For a complete criminal history from across Washington State, contact the Washington State Patrol Criminal History and Identification Section at 360-534-2000. The WSP maintains the statewide criminal history database and handles broader background check requests. Collision records from WSP can be requested at wsp.wa.gov/driver/collision-records.
Grant County Auditor and Property Records
The Grant County Auditor's online document search index is a strong resource for property and land records. The system at grantcountywa-recorder.tylerhost.net provides access to over 40 years of imaged documents. An alternative search tool is available at grantrecordsearch.com. Both tools let you search recorded documents and view indexed information. A login is required for some access levels. Documents include deeds, mortgages, liens, and other recorded instruments.
Historical records are maintained permanently, and e-recording options may be available for certain document types. Certified copies of recorded documents can be obtained for a fee. The Auditor's office is the place to start for land records, recording history, and document retrieval.
The Grant County official website links to department contacts, court information, and the records search tools available for this Central Washington county.
The Grant County website at grantcountywa.gov provides access to department directories, online records tools, and contact information for all county offices.
Cities in Grant County
Grant County includes Moses Lake, which has its own city records in addition to county-level filings held by the Grant County Superior Court in Ephrata.
Nearby Counties
These counties border Grant County in Central Washington. Check the address of the event or filing location to confirm which county maintains the records you need.